You are here:

Last reviewed on 22 October 2021
Ref: 7530
School types: All · School phases: All

Understand the rules on using school funds to pay for staff food and drink and see examples of others schools' policies.

You decide whether to fund refreshments

There are no specific rules on using the school budget to fund refreshments for staff. However: 

  • Maintained schools: you'll need to follow any guidance from your LA on the use of school funds
  • Academies: you'll need to speak to your trust and follow your funding agreement. Note: another of our articles explains that you can't use school funds to buy alcohol

A DfE representative gave us this advice. 

Consider whether it's an appropriate use of school funding.

Take into account your school's context to consider whether it's an appropriate use of school funding. 

For example, if a school is in a deprived area and school teachers are comparatively well-paid, providing refreshments for staff may not be seen as an appropriate use of school funds. Likewise, a struggling school may not be able to justify spending on refreshments if the money could be better spent on improving teaching and learning.

More from The Key


Bitesize training with a big impact

Our on-demand training has your whole board covered and lets them learn at a time and pace that suits them.

Help your new governors hit the ground running with our expertly-designed induction training, and our role-specific courses support your link governors develop key skills and confidence in their role.


New eLearning: DSL refresher training

Your DSL’s training should be refreshed at least once every 2 years. 

Designed in collaboration with safeguarding experts, our 2.5 hour online refresher training course reminds DSLs how to put their knowledge into practice, with in-depth, real-world scenarios.


The Key has taken great care in publishing this article. However, some of the article's content and information may come from or link to third party sources whose quality, relevance, accuracy, completeness, currency and reliability we do not guarantee. Accordingly, we will not be held liable for any use of or reliance placed on this article's content or the links or downloads it provides. This article may contain information sourced from public sector bodies and licensed under the Open Government Licence v3.0.