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What to look for in a management information system (MIS)
Use this list and input from your staff to help you develop a specification for your MIS.
When contracts come to an end it's good practice to re-procure, to make sure the product or service still meets your needs and gives you the best value for money.
Understand what you need
This document sets out the key features and functions you should be looking for in an MIS and in the provider.
When buying any product or service, you should involve the staff who'll be using it so you can make sure it meets their needs.
Give this list to relevant staff and ask them to feed back if there's anything missing that they feel they need - there's space at the bottom for them to comment.
The list, and the feedback from staff, will help you develop the specification you'll send to suppliers.
Remember hidden and ongoing costs
When you come to write your specification, it’ll be helpful for your planning and budgeting to have a good idea of the whole-life cost of the purchase. This also affects which procurement process you can use.
Remember there may be ‘hidden’ costs in addition to the initial purchase. Think about:
- Initial licence
- Annual maintenance fee
- Costs for any additional modules
- Support fee
- Consultancy fee
- Transfer costs, to move data to a new database
- Costs for additional licences
- Academisation costs
Thinking of switching?
ScholarPack is The Key's MIS for primary schools.
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Evidence-led training courses that make it easy to upskill staff, anytime, anywhere.
CPD Toolkit is the most effective way to virtually deliver evidence-led training and support the professional development of your staff. Downloadable courses and online 5-minute summaries provide flexibility for training, whether staff are participating as skeleton staff in-school, via video call or individually at their own pace.
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