Taking medical information on trips

Taking pupils with medical conditions on trips requires a little extra preparation. Learn what medical information you should take with you and how to store it safely.

Last reviewed on 3 May 2023
School types: All · School phases: All
Ref: 34941
  1. Ask parents for updated medical information
  2. Data protection: travelling with medical information
  3. Train your staff 

You have a duty of care to make sure pupils are suitably supervised and in a safe environment during school trips. To do this, you must be able to show that you've done all the necessary preparations before and during a school visit. 

This is set out in the Health and Safety at Work etc Act 1974 and the DfE’s guidance on supporting pupils with medical conditions at school.

Ask parents for updated medical information

When seeking written consent for the trip from parents or carers, ask them to also provide:

  • Up-to-date medical information on their child
  • Details on what medication their child needs to take, if going on a residential trip

Details of any medical conditions (including mental health conditions) pupils have Details of any medication pupils take regularly Details of emergency medical treatment Consent for staff to administer medications Details of dosage and timings of medications Emergency contact