You are here:

Last updated on 22 May 2020
Ref: 39986
School types: All · School phases: All

Here's what you'll still likely need to include in pupil reports to parents during COVID-19. Plus, find out what you can do to make it easier to prepare reports during lockdown.

What you're required to do

You must send out an annual report to the parents of every pupil registered at your school. This hasn't changed due to the coronavirus.

However, the DfE has said you should take a proportionate approach in deciding what information to include, taking into account:

  • Pupils may not have completed their full year's education
  • The availability of staff to write and prepare reports
  • The information your staff can reasonably access

You'll also still need to provide an opportunity for parents to discuss reports with their child's teacher. However, it may be appropriate to delay these discussions or offer options such as telephone discussions.

What you need to cover in reports

if you're a maintained school you need to include the contents set out in the checklist below. If you send out termly reports, you don't need to cover all the points in the checklist every time, but they should be covered in at least one report annually.

If you're an academy, you need check your funding agreement for details on what the reports need to contain:

  • If it says you should publish the same details as maintained schools, use our checklist below
  • If it doesn't say this, you only need to cover each pupil’s progress and attainment in the main subject areas taught

This is set out in legislation for:

Download and use our checklist (if applicable)

As explained in the DfE guidance linked to above, for this year you don't need to include:

  • Attendance data
  • Any results data, due to exam cancellations

You can explain in your reports why you haven't included this data this time around.

Everything else is for you to decide

For example, you can decide:

  • How to share reports - avoid printing them out though, and try to email them out or use any parent communication apps you have
  • Whether to include any internal assessment data - you might not have the same amount of information this time around, but teachers may have an idea of where pupils are at
  • Whether you need your headteacher to sign off on each report - an electronic signature will be fine if so

If you're worried about how long report-writing takes

Read our hacks to reduce your pupil report workload. Most of them should still be useful.

More from The Key

Anxiety (2).jpg

Pupil mental health: deepening understanding

Are you looking to deepen your staff's understanding of mental health, including anxiety, depression, self-harm and suicidal ideation? Safeguarding Training Centre has the resources you need.

TeachingandLearning.jpg

Evidence-led training courses that make it easy to upskill staff, anytime, anywhere.

CPD Toolkit is the most effective way to virtually deliver evidence-led training and support the professional development of your staff. Downloadable courses and online 5-minute summaries provide flexibility for training, whether staff are participating as skeleton staff in-school, via video call or individually at their own pace.

The Key has taken great care in publishing this article. However, some of the article's content and information may come from or link to third party sources whose quality, relevance, accuracy, completeness, currency and reliability we do not guarantee. Accordingly, we will not be held liable for any use of or reliance placed on this article's content or the links or downloads it provides. This article may contain information sourced from public sector bodies and licensed under the Open Government Licence v3.0.