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Last updated on 22 May 2020
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School types: All · School phases: All

Here's what you'll still likely need to include in pupil reports to parents during COVID-19. Plus, find out what you can do to make it easier to prepare reports during lockdown.

What you're required to do

You must send out an annual report to the parents of every pupil registered at your school. This hasn't changed due to the coronavirus.

However, the DfE has said you should take a proportionate approach in deciding what information to include, taking into account:

  • Pupils may not have completed their full year's education
  • The availability of staff to write and prepare reports
  • The information your staff can reasonably access

You'll also still need to provide an opportunity for parents to discuss reports with their child's teacher. However, it may be appropriate to delay these discussions or offer options such as telephone discussions.

What you need to cover in reports

if you're a maintained school you need to include the contents set out in the checklist below. If you send out termly reports, you don't need to cover all the points in the checklist every time, but they should be covered in at least one report annually.

If you're an academy, you need check your funding agreement for details on what the reports need to contain:

  • If it says you should publish the same details as maintained schools, use our checklist below
  • If it doesn't say this, you only need to cover each pupil’s progress and attainment in the main subject areas taught

This is set out in legislation for:

Download and use our checklist (if applicable)

As explained in the DfE guidance linked to above, for this year you don't need to include:

  • Attendance data
  • Any results data, due to exam cancellations

You can explain in your reports why you haven't included this data this time around.

Everything else is for you to decide

For example, you can decide:

  • How to share reports - avoid printing them out though, and try to email them out or use any parent communication apps you have
  • Whether to include any internal assessment data - you might not have the same amount of information this time around, but teachers may have an idea of where pupils are at
  • Whether you need your headteacher to sign off on each report - an electronic signature will be fine if so

If you're worried about how long report-writing takes

Read our hacks to reduce your pupil report workload. Most of them should still be useful.

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