Remote learning: loaning IT equipment to pupils and staff

Here's what you need to think about and do when loaning laptops and tablets to staff and pupils so they can work and learn from home. Download our template loan form to keep track of your equipment, and our template loan agreement for staff and pupils.

Last reviewed on 8 January 2021
School types: All · School phases: All
Ref: 39850
  1. Find out how many devices you have and who needs one 
  2. Make sure staff and pupils sign a loan agreement 
  3. Lost, stolen or damaged equipment
  4. How to distribute the equipment 
  5. Record details of the loaned items: download our template 

Find out how many devices you have and who needs one 

Check your asset register/inventory to find out how many laptops and/or tablets you've got available. (If you don't have many, see our article on alternative methods for providing laptops to get a list of organisations that can help you access devices).

Start with teaching staff

Make sure they've got the equipment they need - if teachers don't have a computer they can use at home, they won't be able to do things like prepare online classes or set remote work.

Get staff to request a device by: 

  • Sharing a Google sheet with them and asking them add their name to it, or
  • If you're a small school, sending round an email asking staff to respond

Decide which pupils to prioritise 

Look at how many laptops and/or tablets you have available - if you've got a limited supply, you'll