Data protection: model privacy notices

Use our model privacy notices to keep yours up to date with the latest regulations and guidance. They’ll save you time and help you stay compliant with this complex area.

Last reviewed on 15 January 2025See updates
Ref: 41712
Statutory/mandatory for:
Maintained schools
Academies
Free schools
Independent schools
Sixth-form colleges
Further education
Pupil referral units
Non-maintained special schools
Contents
  1. Download our model privacy notices 
  2. How to issue your privacy notices

Download our model privacy notices 

Under the UK General Data Protection Regulation (UK GDPR), you're required to provide certain information to data subjects, typically through a privacy notice. Some schools refer to this document as a 'fair processing notice' instead.

The models below cover all of the groups of people you're most likely to hold personal data for. If you hold data on any other groups, choose the most applicable notice and adapt it accordingly. 

Model privacy notice: use of children's data DOCX, 844.4 KB
Download
Model privacy notice: parents' and carers' data DOCX, 837.7 KB
Download
Model privacy notice: pupils DOCX, 842.6 KB
Download
Model privacy notice: school workforce DOCX, 852.1 KB
Download
Model privacy notice: job applicants DOCX, 851.4 KB
Download
Model privacy notice: governors/trustees and volunteers DOCX, 851.3 KB
Download
Model privacy notice: visitors DOCX, 837.7 KB
Download
Model privacy notice: suppliers DOCX, 836.1 KB
Download
Model privacy notice: alumni DOCX, 838.2 KB
Download

The DfE's guidance and model notices for schools The Information Commissioner's Office's (ICO) guide to the UK GDPR Advice from Forbes Solicitors and our associate experts Helen Cooper, Graeme