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Staff expenses policy: model and examples

Download our staff expenses model policy, and see examples of policies from schools and trusts.

Updated
on 16 October 2026
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School types: All•School phases: All•Ref: 49632
Contents
  1. Download our model policy
  2. Examples

Download our model policy

Download and adapt the right policy for you. Our templates are:

  • In line with relevant requirements and good practice
  • Designed for your school to adapt
  • Approved by Forbes Solicitors
Model policy: staff expenses (schools) DOCX, 388.7 KB
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Model policy: staff expenses (trusts) DOCX, 391.4 KB
Download

Our policies include a staff expenses form to record and process claims – you may already use an online platform to do this.

Examples

Maintained school

Ravenor Primary School, Ealing, has a staff expenses policy.

Special school

Abbot’s Lea School, a community special school in Liverpool, has a travel and expenses policy.

Trusts

  • The Mercian Trust, a 12-school trust in the West Midlands, has a staff and volunteer expenses policy (under ‘finance policies’)
  • Everyone Matters Schools Trust, a 4-school trust in St Helens, has a staff expenses policy (hosted on Rainford High School’s website, under ‘central policies’)
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