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Last reviewed on 5 July 2018
Ref: 35082
School types: All · School phases: All

See examples of time-saving report-writing strategies from other schools, alongside tips on how to improve your reporting processes.

Understand your requirements

Use our checklist to find out what your reports must include and how often you need to send them.

KeyDoc: Pupil reports requirements - checklist

If you are planning to significantly change the format of your current reports, contact parents to let them know.

Reduce written comments

Get rid of subject-specific written comments

Instead of writing detailed comments for every subject, ask teachers to provide grades for behaviour, classwork, homework and assessments per subject and/or a target for improvement. Class teachers in primary and form tutors in secondary are then responsible for writing general comments about the pupil, based on these grades, verbal feedback from other staff members or subject teachers, and their own observations.

Use colour codes to save time and make it easy for parents to understand their child's progress in different areas at a glance. See an example from

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