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SEN review meetings with parents/carers: guidance and template

As a SENCO, be clear on the requirements and get guidance on how to run special educational needs (SEN) review meetings, including what to cover, who to invite and next steps. Download our record template so you can keep track of key points in the meeting.

Last reviewed on 21 September 2026
School types: All•School phases: All•Ref: 11751
Contents
  1. Meet with parents and carers at least 3 times a year
  2. Preparing for the meeting
  3. Decide whether you (as SENCO) need to be at the meeting
  4. Holding the meeting
  5. Next steps after the meeting

Meet with parents and carers at least 3 times a year

As a minimum, your school must provide parents and carers with an annual report on their child's progress.

However, you should meet with teachers, pupils and parents/carers at least 3 times a year to review a pupil's needs and support. 

You should work with parents and carers to:

  • Review the intended outcomes
  • Review the pupil's progress towards these outcomes
  • Discuss the effectiveness of the support that the pupil has received
  • Identify any changes to the support the pupil will receive
  • Review the responsibilities of the school, the parents/carers and the pupil

A teacher with good knowledge and understanding of the pupil should lead the discussion. As SENCO, you should provide them with support