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Last reviewed on 22 May 2017
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Are there templates for letters to unsuccessful job applicants? We point to sample letters produced by local authorities for their schools to inform applicants they have been unsuccessful at the shortlisting and post-interview stages. We also link to an example from a multi-academy trust.

Shortlisting stage

Oxfordshire County Council

Oxfordshire County Council has published a guide to shortlisting and selection for its schools, which includes a template for a letter to use at the shortlisting stage to inform a candidate they have been unsuccessful.

There is space to enter information such as the position title and reference number.

It thanks the candidate for their application and informs them that they have not been shortlisted for interview “on this occasion”.

It also invites the candidate to ask for feedback if they wish.

Template letter for unsuccessful applicant: shortlisting stage, Oxfordshire County Council (Word doc file)

In its guidance for its schools, it also asks that they inform those who have been unsuccessful “in writing within 10 working days of the vacancy closing date”.

Step 2: guide to shortlisting and selection, Oxfordshire County Council

Hampshire County Council has a recruitment and retention guide

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