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Writing a job description: template and guidance
Adapt our template for any school-based role, and see guidance on writing and reviewing your job descriptions.
Download our job description template
Adapt it for any school-based role. It also includes a person specification.
Generic job description examples
Acas, (the Advisory, Conciliation and Arbitration Service) has produced an outline of a job description.
Ealing Council has also produced generic job descriptions for teaching and leadership positions, including:
- Class teacher
- Teaching and learning responsibilities (TLRs)
- Assistant headteacher
- Deputy headteacher
The job descriptions are designed for primary schools but you can adapt it for a secondary school.
You’ll find further guidance on job descriptions, including checklists and templates, on our job descriptions page.
Guidance on writing your job descriptions
- Identify a range of work involved instead of listing every possible activity
- Use headings to group duties
- Avoid jargon
It's usually against the law to discriminate against an applicant because of their:
- Gender reassignment
- Marriage and civil partnership
- Pregnancy and maternity
- Religion or belief
- Sexual orientation
Be wary of referring to any of these ‘protected characteristics’ when writing a job description. This includes indirect references, such as:
- ‘Recent graduate’, which could be discrimination based on age
- ‘Handyman’, which could be discrimination based on gender
Review your job descriptions
If a member of staff has taken on significant new responsibilities, you should change their job description to reflect this.
Review your job descriptions once a year as part of performance management. However, you don't need to make changes unless there's a specific reason to do so.
Read our articles on the recruitment process
Writing a job description is just one stage of the recruitment process for schools.
Take a look at our other articles to help you with:
- Advertising roles in both maintained schools and academies
- Seeking references
- Interviewing and selecting candidates
- Job offers and pre-employment checks
Once recruitment is over, you might find our articles on induction and probation useful.
More from The Key
Evidence-led training courses that make it easy to upskill staff, anytime, anywhere.
CPD Toolkit is the most effective way to virtually deliver evidence-led training and support the professional development of your staff. Downloadable courses and online 5-minute summaries provide flexibility for training, whether staff are participating as skeleton staff in-school, via video call or individually at their own pace.
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