You are here:

Criminal records resource hub

Last updated on 19 March 2019
Ref: 37246
School types: All · School phases: All
The GDPR has placed increased protections on criminal records information. Use these guides and templates to navigate this emerging, complicated area of law.

We've developed the advice in this hub with law firms Forbes Solicitors and Mishcon de Reya LLP, and Unlock, a charity which advocates for the rights of people with criminal records.

We're also in discussions with the Information Commissioner's Office and Department for Education, and are awaiting the outcome of the Department's consultation with its lawyers.

  • Checking criminal records during recruitment: dos and don'ts The GDPR has placed increased protections on criminal records information. Learn why you shouldn't ask for self-disclosure of criminal records during the recruitment process, and use our quick-reference download to help you keep your process fair and compliant.
  • How to manage a criminal records disclosure Learn how to handle disclosures of criminal records information, including what to do if a DBS check returns with previous convictions. Use our templates to help you conduct a disclosure discussion and assess an applicant's criminal record.
  • Application form for recruiting school staff: template Adapt our template job application form for all your teaching and support staff roles. Also find out why you shouldn't ask for criminal record information on application forms and what you can do instead.
  • QuickRead: Childcare disqualification requirements Read our one-page summary of the childcare disqualification requirements and download a copy to share with your colleagues.
  • Checks for new school staff and governors Use our list of required checks for new staff, volunteers and governors to stay compliant with the latest statutory safeguarding guidance.
  • DBS checks: who needs one? Use our downloadable summary to find out who needs a DBS check. You'll also learn about checks for staff working with 'vulnerable' pupils aged 18 or over, and whether new staff can start work before their DBS certificate comes through.

More from The Key


Induct new starters and remind existing staff of their statutory safeguarding duties, whether they’re in-school as skeleton staff or working from home.

Safeguarding Training Centre's eLearning courses are fully up-to-date and compliant with all relevant statutory documents and are accessible from a desktop, laptop or mobile device.


Evidence-led training courses that make it easy to upskill staff, anytime, anywhere.

CPD Toolkit is the most effective way to virtually deliver evidence-led training and support the professional development of your staff. Downloadable courses and online 5-minute summaries provide flexibility for training, whether staff are participating as skeleton staff in-school, via video call or individually at their own pace.

The Key has taken great care in publishing this article. However, some of the article's content and information may come from or link to third party sources whose quality, relevance, accuracy, completeness, currency and reliability we do not guarantee. Accordingly, we will not be held liable for any use of or reliance placed on this article's content or the links or downloads it provides. This article may contain information sourced from public sector bodies and licensed under the Open Government Licence v3.0.