How to choose a management information system (MIS)

Find out what key features you should look for in an MIS and get guidance on making the right choice for your school.

Updated
on 9 June 2025
School types: AllSchool phases: AllRef: 37167
Contents
  1. Use a framework
  2. Understand what you need
  3. Engage with suppliers
  4. Learn more about The Key Group's MIS

Use a framework

The DfE's guidance on buying for schools recommends using a framework agreement for goods and services unless you have a good reason not to.

Framework agreements allow you buy from a list of pre-approved suppliers with agreed terms and conditions and legal protections.

This means you don't need to run a lengthy and complex tendering process and reduces the risk of legal challenges from suppliers.

Use the DfE's tool to find approved framework agreements.

Understand what you need

KeyDoc: what to look for in a management information system (MIS) DOC, 215.5 KB

This document sets out the key features and functions you should be looking for in an MIS and in the provider.

Give this list to relevant staff and ask them to feed back if there's anything missing that they feel they need – there's space at the bottom for them to comment.

The list, and the feedback from staff, will help you understand your requirements when choosing the right supplier for your school.

Engage with suppliers

To assess the market, do some initial research on the main suppliers and frameworks.

You can speak to suppliers before starting the procurement process to get a better idea of what's available, but be up front about your procurement timelines and chosen purchasing route.

Whether you book a demonstration (demo) or ask for a written response, give suppliers the opportunity to demonstrate added value. This will help you choose between suppliers.

Learn more about The Key Group's MIS

Arbor is The Key Group's MIS.

Find out more about Arbor, or book a demo.

 

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