Asset register: template and guidance

Use our template asset register to keep track of your inventory and help you accurately budget for replacements and insurance.

Last reviewed on 7 August 2023
School types: AllSchool phases: AllRef: 1572
  1. Download our asset register template
  2. Maintain an up-to-date asset register
  3. How to work out the depreciation of your assets

Download our asset register template

KeyDoc: asset register template DOC, 195.5 KB

Use different sheets for each location or classroom. IT departments may wish to keep their own registers to track equipment that moves around the school.

Follow your school asset management policy

This will help you:

  • Be clear about the procedures for the maintenance of your school inventory
  • Satisfy requirements for internal audit and disposing of assets

Read our article about asset management planning for further examples of templates and policies.

Maintain an up-to-date asset register

This is a requirement for both maintained schools and academies.

Maintained schools

You're required to submit the Schools Financial Value Standard (SFVS) to your local authority (LA) every year. 

The SFVS includes a business continuity or disaster recovery plan, which should include an up-to-date asset register (see question 8 of the DfE's checklist guidance).

Covers items that need to be recorded for insurance purposes Is kept somewhere safe from any