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Last updated on 4 February 2020
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Keep your governors fully informed about your budget planning and decision making with our downloadable templates. You'll find a detailed budget planner, and a planning report that'll help you head off likely questions from governors.

Governors will scrutinise your budget before they approve it

They're required to check that you're managing resources and finances effectively.

This usually takes place at two levels (depending on the governance structure at your school/trust):

  • Finance committee – where governors look at your budget projection and report in detail
  • Full governing board – where the chair of the finance committee recommends the budget for approval to the board, following the detailed scrutiny by the committee 

Download our budget planning and reporting templates

Detailed budget planner

Use this to present your income and expenditure in detail:

Note: this is the same spreadsheet as in our budget planning article – if you've already filled it in, go straight to the report template below. It's also worth checking with your LA/trust in case they have budget planning tools they'd prefer you to use.

Our planner includes:

  • Space to set out detailed budget planning for the next few years
  • An automatically updated summary report, which gives an overarching view of your financial plans

It's based on the consistent financial reporting (CFR) framework from the Education and Skills Funding Agency. The CFR applies to maintained schools, but academies can still use this spreadsheet.

Budget planning report

This is designed to be presented to governors alongside the budget. It'll help you:

  • Explain the thinking behind your budget planning decisions
  • Head off likely questions from governors
  • Explain any significant variations between this year's budget and last year's



Our associate education experts Martin Owen, Terry Gillard and Julie Cordiner helped us with these templates.

Martin is a chartered accountant (CPFA). He has over 20 years of experience working with academies and schools to improve their governance, leadership and management of financial, business and operational processes.

Terry is an experienced school business manager who has worked in several primary schools.

Julie is an independent consultant specialising in school funding and education finance. She advises schools and local authorities on managing their budgets and achieving value for money.

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