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  • Charging for educational visits Find out which educational visits you can charge for and how much you should charge. Download our template to help you calculate your costs. Plus, find out what to do with any money that's left over.
  • Charging for residential school trips Understand what you can and can't charge for with respect to residential trips, and read guidance on when parents may be exempt from paying for elements that are normally chargeable.
  • Charging for school activities Find out what activities and equipment you can and can't charge parents for and how to request payment.
  • Recovering debt from parents: what to do Use our step-by-step guide to find out how to proceed if a parent hasn't paid fees for things like school meals or trips. Plus, download our template letters that you can send to remind, and issue warnings to, parents.
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  • Risk protection arrangement (RPA) The RPA is open to maintained schools and academies. It's an alternative to commercial insurance and managed by the DfE. Learn what it covers, how much it costs and how to join.
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  • Purchasing
    • Academy reviews of value for money Academies must include a review of value for money in their annual accounts. Read about the purpose and structure of the review, and see examples from other academy trusts.
    • Achieving value for money: tools, guidance and case studies Read our advice on getting value for money. We look at resources designed to help schools achieve value for money from the DfE. You will also find a download with expert guidance on budget efficiency.
    • Contracts register: template Use our template contracts register to keep a record of all of your school's contracts and service level agreements in 1 place.
    • Deciding who should manage procurement in your trust You need to set the right level of delegation when it comes to procurement, based on what’s right for your trust. Use this guidance to help you decide how centralised your procurement should be, and how to delegate key tasks.
      For Trust Leaders
    • How to buy goods, works or services As a maintained school or an academy, you have a duty to get the best value for money from any contracts you enter into. Follow our step-by-step procurement guide to make sure you're buying in the right way and complying with the law.
    • How to protect a school from payment fraud Learn about what phishing is, what to look out for and how to avoid it in your school. Create a process for paying invoices and use our template to collect new supplier information.
    • How to review contracts coming up for renewal Read advice on managing and renewing your school's contracts, including setting up a contracts register. See tips on streamlining and scrutinising services to get the best value.
    • How to write a contract Here's a guide to what you should include in a contract, with advice to help you tailor this to the value and importance of what you've purchased and who you've bought from.
    • Invitations to tender: templates and examples See guidance and examples for invitations to tender (ITT) so you know what yours should look like and include.
    • Procurement framework agreements and G-Cloud Get to grips with the benefits of using a framework agreement when buying goods and services for your school, including the government's G-cloud service.
    • School catering: improving financial efficiency See guidance from the National Audit Office (NAO) on making your catering offer more financially efficient, and read a case study from a school that saved money by sourcing milk locally.
    • Service level agreements: template and examples Download and adapt our service level agreement template. See examples of SLAs used by schools and get guidance on determining the responsibilities of each party.
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