Charging for educational visits

Find out which educational visits you can charge for and how much you should charge. Download our handy template to help you calculate your costs. Plus, find out what to do with any money that's left over.

Last reviewed on 11 October 2022
School types: All · School phases: All
Ref: 8110
  1. You must have a charging and remissions policy 
  2. Rules around charging
  3. How much should we charge?  
  4. Should we refund surplus money? 

The cost-of-living crisis will impact the level of funding you have available for educational visits. At the same time, pupils and their families may also struggle to pay any extra costs. To try and reduce the impact on your pupils, our monthly funds and freebies article offers suggestions of additional resources and funds.

Learn how to manage the impact of the cost-of-living crisis on your school in our other article. This includes information on how to review your spending.

You must have a charging and remissions policy 

You should outline the activities that you'll charge for in this policy. 

Download and adapt our model policy or use our checklist (in the same article) to find out what to include. 

Rules around charging

Visits you can't charge for

Likewise, you can't charge for educational visits provided outside