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Last reviewed on 19 November 2021
Ref: 12419
School types: Academy · School phases: All

Learn how to manage cash flow as a school business manager (SBM). Find out what to include in your monthly forecasts to help you monitor and report income and expenditure. See a template from the ISBL and get tips for filling out cash flow templates.

Trusts must manage cash flow as part of internal control processes

Your control framework must 'apply discipline in financial management, including managing debtors, creditors, cash flow and monthly bank reconciliations'.

This is set out in sections 2.6 and 2.7 of the Academy Trust Handbook

How to prepare cash flow forecasts

The advice in this section comes from Martin Owen, a qualified chartered accountant with experience of working with schools.

While you’ll probably use your accounting software package to create forecasts, it’s also possible to create forecasts manually using a programme such as Excel.

To create them manually, you’ll need to have a good idea of your academy's current bank balance, as well as the value and date of significant expenditure and income, such as wages and the academy's general annual grant (GAG).

A monthly cash flow forecast takes the form of a full

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