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Making school trips more accessible

Find advice on how you can remove barriers so that all pupils in your school can access school trips. See considerations for different pupil groups, including pupils with SEND and disadvantaged pupils.

Last reviewed on 25 February 2026
School types: All•School phases: All•Ref: 53073
Contents
  1. Speak to families about their needs and any concerns
  2. Assess trip options early on
  3. Help families afford school trips
  4. Use our pre-visit checklist to identify barriers
  5. Help families prepare for the school trip
  6. Adapt your protocols for the day

Speak to families about their needs and any concerns

Start gathering feedback and insights early on in the planning process to identify the barriers faced by your community and understand their support needs.

Send a survey to parents/carers

KeyDoc: school trip survey DOCX, 135.2 KB
Download

This survey covers barriers to participation, such as:

  • Trip costs and the feasibility of voluntary contributions
  • SEND and medical needs
  • Travel documentation and logistical requirements
  • Drop-off/pick-up times, especially for families who rely on fixed routines or lack transport
  • Cultural, religious, and language needs

Upload this document to KeyGPT, and adjust the prompt to:

  • Add your school details 
  • Adjust the questions to reflect the needs of your community
  • Format it read for sharing via an online survey tool

Make sure the survey is accessible to your community

Send the survey using