Top tips for successful conversations with parents and carers

Nip complaints in the bud with these tips to help families feel heard and supported when raising concerns.

Last reviewed on 12 August 2025
School types: AllSchool phases: AllRef: 52069
Contents
  1. Proactively engage with parents, before difficult conversations arise
  2. Get the environment and people right
  3. Actively listen and empathise
  4. Have a clear framework or script to lean on
  5. Follow up on the conversation
  6. How to de-escalate a heated conversation
  7. Look after your own wellbeing
  8. Use KeyGPT to help you prepare for tricky conversations

Proactively engage with parents, before difficult conversations arise

If you've got a challenging conversation with parents coming up immediately, skip ahead to the next section, 'Get the environment and people right'. Otherwise, read on.

Focus on building strong, trusting relationships with parents and carers from the start. This will make it easier when they come to you with concerns, or you need to have a tricky conversion with them. 

If you can, have a dedicated parent liaison officer and/or 1 person on the SLT responsible for parent engagement, to lead on this.

Share this parents' guide to school complaints with parents/carers, and talk them through it. It sets out the right way to raise a concern or complaint. This guide comes from ParentKind, in partnership with the DfE and Ofsted.

Consult with parents/carers on policies and procedures – so they feel like they have a voice. Get tips on bridging