Parents on school trips: guidance and templates

Get tips on how best to support parent volunteers on school trips. Download our template letter to recruit volunteers, as well as a pack of resources to help make sure parents feel fully confident on the trip.

Last reviewed on 15 November 2022
School types: AllSchool phases: AllRef: 45673
  1. Recruiting parent volunteers 
  2. Keeping pupils safe 
  3. Ensuring confidentiality
  4. Maximising the effectiveness of parents
  5. Examples from schools

Recruiting parent volunteers 

Work out how many parents you’ll need

Your risk assessment will help you determine the adult to child ratio needed to carry out the trip safely.

See our article on staffing ratios for trips for further guidance.

Download our template letter 

Send out your request via email or through your parent communication platform. 

KeyDoc: template trip letter to volunteer parents DOCX, 123.4 KB

 Ask for help as early as possible to increase your chances of finding volunteers. 

Decide who to bring

If you’re lucky, you will have more volunteers than spots on the trip, so you will have the luxury of deciding who you want to invite.

Do they have any knowledge about the learning objectives of the trip? Do they already

The Key has taken great care in publishing this article. However, some of the article's content and information may come from or link to third party sources whose quality, relevance, accuracy, completeness, currency and reliability we do not guarantee. Accordingly, we will not be held liable for any use of or reliance placed on this article's content or the links or downloads it provides. This article may contain information sourced from public sector bodies and licensed under the Open Government Licence v3.0.