Organising a school event: what to consider

Be confident you've got everything covered so your event runs smoothly. Get up to speed with how to keep on top of health and safety, what you can charge for, any insurance or licences needed, and data protection issues around photos and videos.

Last reviewed on 14 June 2023
School types: AllSchool phases: AllRef: 36475
  1. Health and safety: what do I need to do? 
  2. Will my insurance cover my event?
  3. Can I charge for the event?
  4. Do I need a licence?
  5. Can we take photos and videos at the event?
  6. Can I make staff attend?

We wrote this article with the help of the Association of School and College Leaders (ASCL).

Health and safety: what do I need to do? 

Conduct a general risk assessment

Use our template risk assessment for school events to make sure you've considered potential health and safety issues, such as fire safety, car parking and first aid.

To help you fill it out, read our guidance on:

Think about your responsibility for pupils and other children

Are they at the event on behalf of your school? You should assume responsibility for children taking part in a performance or running a stall at a fete Will a parent/carer be there? They should take responsibility for any