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Case sampling: what it is and how to prepare

Learn how Ofsted inspectors will use case sampling to look at specific pupils in your school, what the process involves and how to prepare for it. Plus, use our templates to let parents/carers know if inspectors will want to talk to them or their child.

Last reviewed on 27 October 2025
School types: All•School phases: All•Ref: 52541
Contents
  1. What is case sampling?
  2. Inspectors will choose pupils from your list of eligible pupils
  3. Inspectors will use learning walks for case sampling
  4. Inspectors will talk to staff who know the pupils well
  5. Inform pupils and parents/carers
  6. Next steps

What is case sampling?

Case sampling is a new feature of Ofsted inspections under the 2025 framework.

During an inspection, Ofsted will look closely at a selection of pupils who have specific needs or face particular barriers to learning and/or wellbeing. Inspectors will consider these pupils' experiences, how your school supports them, and the progress they're making from their starting points.

Ofsted will choose approximately 6 pupils for case sampling, making sure it's a representative sample that reflects your school’s context. 

Case sampling is relevant to:

  • The inclusion evaluation area – the pupils who are chosen have specific needs and face barriers to their learning and/or wellbeing, and Ofsted will consider how well your school supports them
  • All other evaluation areas, too – inclusion and the experiences of all pupil groups is a theme at runs through the whole inspection framework

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