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Salary deductions for unpaid leave: calculating daily and hourly rates of pay

Understand how to make salary deductions for unpaid leave by calculating daily and hourly rates of pay for full-time and part-time teachers, as well as daily rates of pay for supply teachers and support staff. You'll find guidance for maintained schools and academies.

Last reviewed on 24 October 2023See updates
School types: All•School phases: All•Ref: 8353
Contents
  1. Permanent teachers working to the STPCD and Burgundy Book
  2. Permanent teachers in academies
  3. Supply teachers employed directly
  4. Agency and self-employed workers
  5. Making deductions from a teacher’s salary
  6. Support staff

Permanent teachers working to the STPCD and Burgundy Book

This means:

  • Teachers in maintained schools
  • Teachers whose employment transferred to an academy at the point of conversion and whose terms have not since been renegotiated

The terms of the Burgundy Book don't automatically apply in voluntary aided and foundation schools, but most choose to follow it. 

You can find the Burgundy Book on the NEU website and the School Teachers' Pay and Conditions Document (STPCD) on GOV.UK. 

Daily rate of pay

  • Divide the teacher's annual salary by 365 to get the daily rate of pay
  • You can do this for both full-time and part-time teachers

Using this method of calculation, a full-time teacher would have more pay deducted for a day's absence than a part-time teacher on an equivalent salary, as they work more hours in

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