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Calculating pay for term-time only staff

How you calculate this will depend on whether you're a maintained school or an academy. Understand how calculations are determined and remind yourself of the rules for holiday pay.

Last reviewed on 10 March 2025
School types: All•School phases: All•Ref: 30290
Contents
  1. Understand term-time only pay
  2. Maintained schools: calculations are usually determined by your LA
  3. Academies: get HR advice
  4. Don't use pro-rata calculations for holiday pay

Understand term-time only pay

Term-time only staff salaries are calculated to show the weeks they work, plus their paid leave, so they get the right holiday entitlement equally across their salary.

They’ll usually be paid in 12 equal instalments, which means they get a ‘normal’ salary even when the school is partly or fully closed for the month.

This is explained on page 181 of the Green Book.

Maintained schools: calculations are usually determined by your LA

Local authorities (LAs) have their own formula for calculating pro-rata salary. The formula might differ from one LA to another, depending on:

  • Contractual holiday entitlement
  • Bank holidays
  • Concessionary days

Your LA can give you more guidance on how pro-rata salaries are calculated.

If you follow rules from a body such as a diocese, get advice from them, and get HR advice if