Premises hire: guidance

Last reviewed on 19 August 2019
School types: All · School phases: All
Ref: 12250

Thinking about letting your school premises? Be clear what you need to consider before you get started, like how to set your rates. Plus, know what you should think about when managing the letting process and approving the hirer.

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Contents

  1. Before you start
  2. Setting your rates
  3. Managing the process
  4. Approving the hirer
  5. Model premises hire policy

Before you start

You're allowed to charge for extended and community services under the Education Act 2002, as explained in section 6.11.2 of the Governance Handbook.

However:

  • Check whether your local authority (LA) sets any rules on this
  • If you're a voluntary controlled, voluntary aided or foundation school, speak to anyone else with a stake in your land (e.g. your diocese)
  • If you're an academy, check your articles of association and funding agreement to see if they set any restrictions

Setting your rates

Consider your costs

When setting the rate, think about what costs you'll incur. Southwark Council guidance for governing boards on lettings (available to download from this page) suggests considering:

  • Heating and lighting costs
  • Additional security or caretaking staff required
  • Cleaning costs
  • Administrative costs
  • Cost of equipment hire and/or equipment wear and tear

Don't rush in to offering subsidised rates

Make sure you're going to make

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