Administering medicines: template record forms

Find templates for recording medication administered to all pupils and to individual pupils, and guidance on how long to store these records.

Last reviewed on 25 March 2022
School types: All · School phases: All
Ref: 11982
  1. Record for all pupils
  2. Record for an individual child
  3. Storing records

Record for all pupils

The DfE has published a series of templates to help you support pupils with medical conditions. You can download them here.

Use template D (on page 10) to record medicine administered to all pupils. It contains space to record:

  • Pupil details
  • Staff details
  • The name and dose of medicine given

Make sure you keep a record of all medicines given to pupils, to show that you've followed the correct procedures. This is set out on page 21 of the DfE's guidance for supporting pupils with medical conditions (the first document at the link above).

For more support, see our article on administering medicines in school.

Record for an individual child

Use template C (on page 8 of the DfE document) to record medicine administered to an individual pupil.

It has space to record:

It then