Administering medicines: template record forms

Find templates for recording medication administered to all pupils and to individual pupils, and guidance on how long to store these records.

Last reviewed on 1 February 2024
School types: All•School phases: All•Ref: 11982
Contents
  1. Record for all pupils
  2. Record for an individual pupil
  3. Storing records

Record for all pupils

The DfE has published a series of templates alongside its statutory guidance on supporting pupils with medical conditions – see the 2nd document down, 'supporting pupils with medical conditions: templates'.

Use template D to record medicine administered to all pupils. It contains space to record:

  • Pupil details
  • Staff details
  • The name and dose of medicine given

Make sure you keep a record of all medicines given to pupils, to show that you've followed the correct procedures. This is in the DfE's guidance linked above – see the 1st document on the list (paragraph 22).

For more support, see our article on administering medicines in school.

Record for an individual pupil

Use template C on the DfE's templates document to record medicine administered to an individual pupil.

It has space to record:

It then provides multiple