Staff personnel files: what to include

Understand what information you should keep in staff personnel records and how long you should keep it for, so you can make sure you're compliant.

Last reviewed on 18 June 2024See updates
School types: AllSchool phases: AllRef: 11439
Contents
  1. Information you must have
  2. Additional information you should include
  3. You must record whether DBS checks have been carried out
  4. Remove malicious or false allegations from personnel records
  5. Retaining and storing personnel files 
  6. Will Ofsted ask to see personnel files?

Information you must have

Acas advises that you must have the following information within staff's written terms of employment. We recommend keeping it in your staff personnel records: 

You're required to have copies of proof of right to work, which should be kept for the duration of employment, and for 2 years afterwards. This is set out on page 64 of Home Office guidance on

The Key has taken great care in publishing this article. However, some of the article's content and information may come from or link to third party sources whose quality, relevance, accuracy, completeness, currency and reliability we do not guarantee. Accordingly, we will not be held liable for any use of or reliance placed on this article's content or the links or downloads it provides. This article may contain information sourced from public sector bodies and licensed under the Open Government Licence v3.0.