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Interactive online calendar for school leaders

Ref: 7960
Last updated on 19 March 2018
School types: All · School phases: All
In-depth article
Use our online calendar for school leaders to keep up with significant dates and events. This article explains how to subscribe to the calendar in Outlook, Google Calendar and some mobile devices.

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Contents

  1. 1 Overview of the KeyCal
  2. 2 Subscribing in Microsoft Outlook
  3. 3 Subscribing in Google Calendar
  4. 4 Subscribing on Apple devices

Article features

  • 1 external link

Overview of the KeyCal

The Key has created an online calendar for school leaders, which includes events such as religious festivals, national awareness days, trade union conferences and significant annual deadlines.

You can view the KeyCal in a web browser by clicking on the link below. You can then bookmark the page in your internet favourites for easy access.

Below, we outline the steps to follow when subscribing to the calendar in different types of applications. Please note that we cannot guarantee these steps will work for every computer and mobile phone.As well as viewing this calendar in your internet browser, you can also subscribe to it using Microsoft Outlook, Google Calendar and certain mobile devices.

If you are unable to subscribe to the calendar with your device or software, you should consult the product's guidance or contact the provider to ask for information on subscribing to an internet calendar.

Subscribing in Microsoft Outlook

To subscribe to the KeyCal in Microsoft Outlook 2010, 2013 and 2016:

1. Click on 'File' in the top left-hand corner of your Outlook window

2. Click on 'Account settings' and when a dropdown menu appears, click 'Account settings'

KeyCal for Outlook step 1

3. A pop-up window like the one below will appear. Click on the 'Internet calendars' tab, and click 'New'

KeyCal for Outlook step 2

4. Another pop-up box will appear. Enter the following URL into the text field and click 'Add':

  • https://www.google.com/calendar/ical/hfv97j1f3br7a7gnjuo5d3almc%40group.calendar.google.com/public/basic.ics
KeyCal for Outlook step 3

5. Rename the folder to 'KeyCal' and click 'OK'

KeyCal for Outlook step 4

6. The KeyCal will now appear beneath the heading 'Other calendars' in the calendars tab of your Outlook. The calendar will be updated each time you reopen Outlook, and will synchronise with any updates we have made to the calendar. There is no need to repeat these steps again.

Subscribing in Google Calendar

To sync the KeyCal to your Google Calendar:

1. Log in to Google Calendar (you will need a Google account)

2. Go to the ‘Other calendars’ section on the left-hand side of the page and click the box to the right of the ‘Other calendars’ sign to make a drop-down list appear. Click ‘Add by URL’

Subscribing to Google step 1

3. Copy and paste the following iCal link into the URL box and click 'Add calendar':

  • https://www.google.com/calendar/ical/hfv97j1f3br7a7gnjuo5d3almc%40group.calendar.google.com/public/basic.ics
Subscribe to Google calendar step 2

The calendar will then appear in the calendar list on the left-hand side of the window, below 'Other calendars'. Your calendar will be automatically updated when events are added to the KeyCal.

Android mobile phones and tablets

To see the KeyCal on your Android device, follow the steps outlined above for viewing the calendar in Google Calendar, using the Google account associated with your Android device.

If you do not have Google Calendar installed on your Android device, you will need to download the app. Once you have done this, it will automatically display the calendars which are available to your Google account.

Subscribing on Apple devices

The images copied below show an iPhone using the iOS 9.3.5 operating system.

To subscribe to the KeyCal on your Apple iPhone or iPad, follow these steps:

1. Copy the following iCal link on your iPhone or iPad:

  • https://www.google.com/calendar/ical/hfv97j1f3br7a7gnjuo5d3almc%40group.calendar.google.com/public/basic.ics

2. Go to ‘Settings’ and select ‘Mail, Contacts, Calendar’

KeyCal for iPhone step -1-

3. On the next page, click ‘Add Account’

KeyCal for iPhone step -2-

4. In the list of providers, select ‘Other’

KeyCal for iPhone step -3-

5. On the following page, click ‘Add Subscribed Calendar’

KeyCal for iPhone step -4-

6. On the subscription page enter the iCal link copied from above, and click 'Next'

KeyCal for iPhone step -5-

7. The following page should appear, showing the KeyCal in the description field. Click 'Save'

KeyCal for iPhone step -6-

The KeyCal will now appear in your personal calendar. Your calendar will be automatically updated when events are added to the KeyCal.

The Key has taken great care in publishing this article. However, some of the article's content and information may come from or link to third party sources whose quality, relevance, accuracy, completeness, currency and reliability we do not guarantee. Accordingly, we will not be held liable for any use of or reliance placed on this article's content or the links or downloads it provides. This article may contain information sourced from public sector bodies and licensed under the Open Government Licence.