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Last reviewed on 9 June 2021
Ref: 1989
School types: All · School phases: All

Get guidance on how to run pupil progress meetings, including who to invite and how often to have them. Download our template to help teachers prepare evidence for a meeting.

Scheduling meetings

Who should attend

This will depend on the size of your school.

In most cases, attendees should include:

  • The relevant classroom teacher
  • Their line manager (e.g. the head of year or department) – they'll usually lead the meeting
  • The special educational needs co-ordinator (SENCO), inclusion or pastoral staff, where relevant (e.g. the SENCO should attend if the classroom teacher has a number of pupils with SEN that they have concerns about)

If you're a small school, the headteacher or another member of the senior leadership team might also attend each meeting.

If you're a larger school, senior leaders might not take part in each meeting – instead, they might attend a separate meeting with line managers to discuss pupil progress across a year or subject.

You should have these meetings termly for most year groups, to make sure all pupils are making good progress. It's a good idea to schedule the

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