Calculating pay for term-time only staff

How you calculate this will depend on whether you're a maintained school or an academy. Understand how calculations are determined and remind yourself of the rules for holiday pay.

Last reviewed on 13 October 2023
School types: AllSchool phases: AllRef: 30290
  1. Maintained schools: calculations are usually determined by your LA
  2. Academies: seek HR advice
  3. Don't use pro-rata calculations for holiday pay

Maintained schools: calculations are usually determined by your LA

Local authorities (LAs) have their own formula for calculating pro-rata salary. The formula may differ from one LA to another, depending on:

  • Contractual holiday entitlement
  • Bank holidays
  • Concessionary days

Your LA will be able to provide further guidance on how pro-rata salaries are calculated.

If you're a voluntary aided or foundation school, you might not follow LA policies. If you follow rules from a body such as a diocese, get advice from them, but otherwise seek HR advice if you have any questions about this matter.

Academies: seek HR advice

Converter academies can develop their own formula for staff appointed since conversion, and

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