Improve efficiency in your school office

Boost the productivity and effectiveness of your school office by examining your organisational techniques, procedures and use of software. Also find examples of staff training opportunities.

Last reviewed on 11 February 2022
School types: AllSchool phases: AllRef: 4052
Contents
  1. Think about your systems and organisation
  2. Consider how you manage your team
  3. Get the most out of software by understanding the challenges
  4. Use training courses to patch knowledge gaps

Think about your systems and organisation

Allocate administrative tasks

  • List all the tasks that need to be completed in order for the office to run effectively, and allocate someone specific to each task. This will encourage ownership of tasks, and make it easier to monitor the quality of completed tasks
  • Create a timetable for each member of the administration team, including dates by which major or regular tasks must be completed. This promotes consistency and helps the office manager monitor any time management issues

Download a checklist of administrative tasks here. You can also download our annual budget to-do list.

Create an administration manual

  • Create a brief, bullet-pointed administration manual clarifying how each task should be completed. It will promote consistency and make sure tasks are completed in a streamlined manner
  • Ask the named people (see administrative task list above) to contribute to the manual so it’s seen as a whole-team project

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