How to manage a criminal records disclosure

Learn how to handle disclosures of criminal records information on a self-disclosure form or DBS check. Use our templates to help you discuss the issue with the candidate and assess their suitability for the role.

Last reviewed on 6 July 2023
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Contents
  1. When disclosures may happen
  2. What to do if a self-disclosure form shows a criminal record
  3. Determine whether you need to have a disclosure discussion
  4. How to conduct a disclosure discussion
  5. How to assess someone's criminal record
  6. Comparing a self-disclosure to a DBS check
  7. Making a decision

We developed the advice and resources in this article with UnlockForbes Solicitors and Fitzgerald HR.

When disclosures may happen

There are 2 key points in the recruitment process when you may need to manage a criminal records disclosure:

  • When you collect self-disclosure forms from shortlisted candidates
  • When you process DBS checks after making a conditional offer

The guidance below explains how to manage a disclosure at each of these key points.

For more information on how to use self-disclosure forms and conduct your shortlisting exercise, see the following articles:

What to do if a self-disclosure form shows a criminal record

Just because someone discloses a criminal record doesn't mean you can't hire them. 

They'd be working in regulated activity and they're on the barred list They'd be working with children under 8 and have committed offences that disqualify them from

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