Self-declaration form: template and guidance

Use our template to help you collect self-declarations from shortlisted candidates during your recruitment process – you can adapt it based on the role you're recruiting for. Find out how to manage self-declarations appropriately.

Last reviewed on 24 July 2023
School types: AllSchool phases: AllRef: 42989
  1. Template self-declaration form
  2. What to do with self-declaration information
  3. Treat self-declaration information with caution
  4. What to do if a self-declaration shows that someone is barred or ineligible

Template self-declaration form

Maintained schools

KeyDoc: self-declaration form for maintained schools template DOC, 187.5 KB


KeyDoc: self-declaration form for academies template DOC, 189.0 KB

These templates comply with the requirements and guidance set out in:

What to do with self-declaration information

KCSIE says you should ask shortlisted candidates to complete a self-declaration form. 

The purpose of the self-declaration is to give candidates the opportunity to share relevant information and allow this to be discussed and considered. 

You should not:

  • Ask candidates to make a self-declaration earlier in your recruitment process – you should only request one when you shortlist the candidate
  • Request a self-declaration as a part of their application to decide whether they should progress to the next stage of the recruitment process 

Treat self-declaration information with caution

This is because