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Self-declaration form: template and guidance

Use our template to help you collect self-declarations from shortlisted candidates during your recruitment process – you can adapt it based on the role you're recruiting for. Find out how to manage self-declarations appropriately.

Last reviewed on 24 December 2024See updates
School types: All•School phases: All•Ref: 42989
Contents
  1. Template self-declaration form
  2. What to do with self-declaration information
  3. Treat self-declaration information with caution
  4. What to do if a self-declaration shows that someone is barred or ineligible
  5. Comply with data protection
Downloads
KeyDoc: self-declaration form for maintained schools template
docx
Download
KeyDoc: self-declaration form for academies template
docx
Download
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Template self-declaration form

Maintained schools

KeyDoc: self-declaration form for maintained schools template DOCX, 128.8 KB
Download

Academies

KeyDoc: self-declaration form for academies template DOCX, 128.0 KB
Download

These templates comply with the requirements and guidance set out in:

  • Keeping Children Safe in Education (KCSIE) 2024 (paragraphs 221 to 224)
  • DBS and Ministry of Justice guidance on DBS filtering

What to do with self-declaration information

KCSIE says you should ask shortlisted candidates to complete a self-declaration form. 

The purpose of the self-declaration is to give candidates the opportunity to share relevant information and allow this to be discussed and considered before DBS checks are received. 

You should not:

  • Ask candidates to make a self-declaration earlier in your recruitment process – you should only request one when you shortlist the candidate
  • Request a self-declaration as a part of their application to decide whether they should progress to the next stage of the recruitment process 

Candidates may declare information that they're not required

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