You are here:

Last reviewed on 12 August 2021
Ref: 37028
School types: All · School phases: All

Learn how to handle disclosures of criminal records information on a self-disclosure form or DBS check. Use our templates to help you conduct a disclosure discussion and assess an applicant's criminal record.

We developed the advice and resources in this article with UnlockForbes Solicitors and Fitzgerald HR. You can find out more about Unlock at the end of the article.

When disclosures may happen

There are 2 key points in the recruitment process when you may need to manage a criminal records disclosure:

  • When you collect self-disclosure forms from shortlisted candidates
  • When you process DBS checks after making a conditional offer

The guidance below explains how to manage a disclosure at each of these key points.

For more information on how to use self-disclosure forms and conduct your shortlisting exercise, see the following articles:

What to do if a self-disclosure form shows a criminal record

Just because someone discloses a criminal record doesn't mean you can't hire them. 

They'd be working in regulated activity and they're on the barred list They'd be working

More from The Key


Bitesize training with a big impact

Our on-demand training has your whole board covered and lets them learn at a time and pace that suits them.

Help your new governors hit the ground running with our expertly-designed induction training, and our role-specific courses support your link governors develop key skills and confidence in their role.


New eLearning: DSL refresher training

Your DSL’s training should be refreshed at least once every 2 years. 

Designed in collaboration with safeguarding experts, our 2.5 hour online refresher training course reminds DSLs how to put their knowledge into practice, with in-depth, real-world scenarios.


The Key has taken great care in publishing this article. However, some of the article's content and information may come from or link to third party sources whose quality, relevance, accuracy, completeness, currency and reliability we do not guarantee. Accordingly, we will not be held liable for any use of or reliance placed on this article's content or the links or downloads it provides. This article may contain information sourced from public sector bodies and licensed under the Open Government Licence v3.0.