Email security: sending personal data

Last reviewed on 13 May 2022
School types: All · School phases: All
Ref: 34566

Any personal data you send by email must be kept secure. Use our tips to help keep personal data safe in emails to ensure you’re doing everything you can in line with the UK GDPR to avoid a data breach.

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Contents

  1. How to comply with the UK GDPR
  2. Ideally, store data remotely
  3. If this isn't possible: keep personal data secure in emails

How to comply with the UK GDPR

Under the UK General Data Protection Regulation (UK GDPR), you should be doing everything in your power to prevent a breach of personal data. This includes ensuring the security of personal data you send by email – so you don't accidentally send personal data to the wrong recipient, for example.

There are no specific rules on how you must do this, but there are several practical measures you can take. This article doesn't include an exhaustive list of data protection steps, and you may want to introduce additional measures depending on the needs and context of your school.

Read more about the UK GDPR and how you can audit your current data processing arrangements.

Ideally, store data remotely

This is safer and will mean you can

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