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Taking and displaying pupil photos and information
There's no hard and fast rules under UK GDPR on displaying pupil photos or other information, but you must have a 'lawful basis' for using personal data, and seek consent where necessary. Use our practical examples to work out how to stay compliant in your specific circumstances.
Contents
Work out your 'lawful basis' for displaying the data
Personal data you display about your pupils on the walls of classrooms, offices or medical rooms might include pupils':
- Names
- Photographs or videos
- Targets
- Test results
- Characteristics
When you do need consent You'll need consent if none of the other lawful bases can justify the task. For example, if you want to display personal information in a more public context or to promote the school, such as via the school
- 2021 exams: how to respond to subject access requests (SARs)
- 'Cheat sheet' for data protection officers
- Child protection records: transfer guidance
- Data protection impact assessments
- Data protection impact assessments: role of the DPO
- DPO's report to governors: template
- Email security: sending personal data
- Freedom of information: responding to requests
- GDPR: using technology to deliver remote learning
- How to respond to subject access requests in the summer holidays
- International data transfers under the UK GDPR
- Parents' right to access their child's educational record
- Pupil records: transferring to other schools or education providers
- Role of the data protection officer (DPO)
- Schools' reporting requirements
- 'Special category' data under the UK GDPR
- Subject access requests: guidance and template forms
- Taking documents home: securing personal data
- QuickRead: The UK GDPR
- The UK GDPR: summary
- UK GDPR: at what age can pupils give consent?
- UK GDPR audit
- UK GDPR: choose your ‘lawful basis’ for processing personal data
- UK GDPR: ensuring your suppliers are compliant
- UK GDPR mythbuster
- UK GDPR: personal data breach procedure
- UK GDPR: seeking consent for processing personal data
- UK GDPR: sharing safeguarding information
- UK GDPR: staff briefing
- UK GDPR: staff posters and handout
- UK GDPR: template record of processing activities
- UK GDPR: using apps and online services with pupils
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