You are here:

Last reviewed on 12 August 2021
Ref: 8591
School types: All · School phases: All

Find out how to transfer safeguarding files securely, and what information you should include. We also look at communicating with other schools and parents.

Your requirements 

When a pupil leaves your school, your designated safeguarding lead (DSL) should:

  • Make sure the pupil's child protection file is transferred to their new school or college as soon as possible (within 5 days for an in-year transfer or within first 5 days of the start of a new term)
  • Transfer it separately from the main pupil file (e.g. in separate envelopes) 
  • Transfer it securely and get proof of receipt (more on this below)

They should also consider whether your school should share any additional information with the new school/college before the pupil leaves, to help the new setting get ready to support the child and help them thrive.

If you're the receiving school: make sure key staff such as your DSL and SENCO are aware of the new pupils arriving that have child protection files.

This is set out in the statutory safeguarding guidance Keeping Children Safe in Education (KCSIE) (see pages 31 and 146).

Information you should pass on

More from The Key


Bitesize training with a big impact

Our on-demand training has your whole board covered and lets them learn at a time and pace that suits them.

Help your new governors hit the ground running with our expertly-designed induction training, and our role-specific courses support your link governors develop key skills and confidence in their role.


New eLearning: DSL refresher training

Your DSL’s training should be refreshed at least once every 2 years. 

Designed in collaboration with safeguarding experts, our 2.5 hour online refresher training course reminds DSLs how to put their knowledge into practice, with in-depth, real-world scenarios.


The Key has taken great care in publishing this article. However, some of the article's content and information may come from or link to third party sources whose quality, relevance, accuracy, completeness, currency and reliability we do not guarantee. Accordingly, we will not be held liable for any use of or reliance placed on this article's content or the links or downloads it provides. This article may contain information sourced from public sector bodies and licensed under the Open Government Licence v3.0.