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Child protection records: transfer guidance

Find out how to transfer safeguarding files securely, and what information you should include. We also look at communicating with other schools and parents.

Updated
on 6 October 2026See updates
School types: All•School phases: All•Ref: 8591
Contents
  1. You have a duty to share child protection records
  2. Information you should pass on
  3. Transfer files securely
  4. Don't transfer the file before a pupil leaves
  5. Parents can't prevent the transfer 
  6. Receiving school: what to do

You have a duty to share child protection records

When a pupil leaves your school, your designated safeguarding lead (DSL) should:

  • Make sure the pupil's child protection file is transferred to their new school or college as soon as possible (within 5 days for an in-year transfer or within the first 5 days of the start of a new term)
  • Transfer it separately from the main pupil file (e.g. in separate envelopes) 
  • Transfer it securely and get proof of receipt (more on this below)
  • Include a clear, structured summary of current safeguarding concerns, relevant context and any ongoing support needs

This is set out in paragraphs 150 to 152 and page

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