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Last reviewed on 12 August 2021
Ref: 8591
School types: All · School phases: All

Find out how to transfer safeguarding files securely, and what information you should include. We also look at communicating with other schools and parents.

Your requirements 

When a pupil leaves your school, your designated safeguarding lead (DSL) should:

  • Make sure the pupil's child protection file is transferred to their new school or college as soon as possible (within 5 days for an in-year transfer or within first 5 days of the start of a new term)
  • Transfer it separately from the main pupil file (e.g. in separate envelopes) 
  • Transfer it securely and get proof of receipt (more on this below)

They should also consider whether your school should share any additional information with the new school/college before the pupil leaves, to help the new setting get ready to support the child and help them thrive.

If you're the receiving school: make sure key staff such as your DSL and SENCO are aware of the new pupils arriving that have child protection files.

This is set out in the statutory safeguarding guidance Keeping Children Safe in Education (KCSIE) (see pages 31 and 146).

Information you should pass on

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