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Last reviewed on 11 March 2021
Ref: 6794
School types: All · School phases: All

Understand your responsibilities to allow parents to access their child's educational record so you can stay compliant with education law and the GDPR.

What information do parents have the right to access?

The Education (Pupil Information) Regulations 2005 for maintained schools (section 5.1-5.3) explains that:

  • All ‘parents’ have the right to access their child’s educational record
  • Following a parent’s written request, you must let them inspect the record or provide a copy of it
  • You must do this within 15 school days

Take a look at this DfE guidance if you're unsure who falls under the category of 'parent'.

If you're an academy, these regulations don't apply to your school. It's up to you to decide whether to grant parents access to the record, unless they make a subject access request (see below for more details on this). 

Subject access requests

This can be used to access all the information held about a child (if the child is unable to act

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