You are here:
Analysing your attendance and absence data
Find out how to analyse your attendance data to spot patterns in absences for groups of pupils, identify reasons this may be happening and plan your next steps.
Step 1: use your management information system (MIS) to pull the data you need
When you’re gathering attendance data from your MIS, create separate reports for different cohorts of pupils. This is so that you can identify patterns of absence more clearly and work on potential interventions.
Depending on your school’s context, consider separating the data into:
- Year groups
- The pupil premium (itself separated into disadvantaged, looked after/post-looked after children, and service children)
- Pupils with SEND
- Gypsy, Roma and Traveller pupils
Once you’ve gathered reports for each cohort, break your attendance data down by week. This serves 2 functions:
- It helps you build your average picture - which is ultimately more useful than the national statistics, as it reflects your situation
- It helps you spot absence spikes
Once a spike has been noted, you can pin down exactly which cohort is affected, and work to find an explanation.
More from The Key
Bitesize training with a big impact
Our on-demand training has your whole board covered and lets them learn at a time and pace that suits them.
Help your new governors hit the ground running with our expertly-designed induction training, and our role-specific courses support your link governors develop key skills and confidence in their role.
The Key has taken great care in publishing this article. However, some of the article's content and information may come from or link to third party sources whose quality, relevance, accuracy, completeness, currency and reliability we do not guarantee. Accordingly, we will not be held liable for any use of or reliance placed on this article's content or the links or downloads it provides. This article may contain information sourced from public sector bodies and licensed under the Open Government Licence v3.0.