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Last reviewed on 10 July 2018
Ref: 35524
School types: All · School phases: All

Schools must respond to SARs within 1 month, which could be more difficult over the summer. 42% of the DPOs we polled don't know how they'll manage this yet, so we've got you covered with practical solutions and a template letter to extend the deadline for 'complex' requests.

What are your options?

Over half (58%) of the data protection officers (DPOs) we polled told us that their school has a plan for responding to subject access requests (SARs) over the summer holidays; you can see their preferred solutions in the graph below:

DPO survey 2 - SAR

Make use of staff who are already working

The most common solution is to ask staff who are working over the holidays to pick up these requests (22%).

Many of the DPOs we surveyed told us they were on 52-week contracts, so responding to SARs over the summer holidays is less of an issue.

Usually there will be at least 1 staff member in the school who works all year round; if this isn’t you as DPO, you could route any SARs through your colleague and arrange for them to alert you if a request comes in.

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