Pupil progress meetings: how to run them

Understand how to run pupil progress meetings, including who to invite and how often to have them. Download our template to help teachers prepare evidence for a meeting, and use our list of questions to guide discussion and create action points.

Last reviewed on 8 May 2025
School types: AllSchool phases: AllRef: 1989
Contents
  1. Pupil progress meetings are useful for school improvement
  2. Have termly meetings with the relevant staff
  3. Download our template to help teachers prepare evidence for the meeting
  4. Download our list of questions to ask in the meeting
  5. Decide on action points based on your discussions

Pupil progress meetings are useful for school improvement

Pupil progress meetings are not statutory but they're a useful way to discuss the information staff have collected while tracking and assessing pupils’ progress.

Use them to reflect on the termly progress of individual pupils, or groups of pupils, and identify gaps in your curriculum provision or areas for improvement.

You can then plan next steps to improve attainment. We’ve listed some suggestions at the end of this article. 

You can use a different approach

Instead of pupil progress meetings, your senior leadership team (SLT) can analyse and track assessment data and discuss any concerns with the relevant teachers.

Teachers can also identify and raise concerns about individual pupils on an ad hoc basis.

Have termly meetings with the relevant staff

Who should attend

This depends on your school's size and context.

The class teacher  Their line manager, e.g. the