Pupil progress meetings: how to run them

Get guidance on how to run pupil progress meetings, including who to invite and how often to have them. Download our template to help teachers prepare evidence for a meeting.

Last reviewed on 9 June 2021
School types: All · School phases: All
Ref: 1989
  1. Scheduling meetings
  2. Preparing evidence in advance
  3. Meeting outcomes

Scheduling meetings

Who should attend

This will depend on the size of your school.

In most cases, attendees should include:

  • The relevant classroom teacher
  • Their line manager (e.g. the head of year or department) – they'll usually lead the meeting
  • The special educational needs co-ordinator (SENCO), inclusion or pastoral staff, where relevant (e.g. the SENCO should attend if the classroom teacher has a number of pupils with SEN that they have concerns about)

If you're a small school, the headteacher or another member of the senior leadership team might also attend each meeting.

If you're a larger school, senior leaders might not take part in each meeting – instead, they might attend a separate meeting with line managers to discuss pupil progress across a year or subject.

You should have these meetings termly for most year groups, to make sure all pupils are making good progress. It's a good idea to schedule the