Recording safeguarding information: guidance and templates

Understand what safeguarding information you need to record. Use our templates to keep an up-to-date record of all safeguarding concerns raised, including child protection and general safeguarding concerns, and allegations involving staff.

Last reviewed on 12 July 2023
School types: All · School phases: All
Ref: 10916
  1. Record safeguarding concerns and escalate them when appropriate
  2. Recording child protection concerns and referrals 
  3. Recording allegations against staff 
  4. Recording general safeguarding concerns 

Record safeguarding concerns and escalate them when appropriate

Record in writing

  • All safeguarding concerns, discussions and decisions made (including referrals)
  • Reasons for those decisions

Your designated safeguarding lead (DSL) should make sure staff understand what they need to record – where staff aren't sure, they should discuss this with the DSL or deputy. 

This is explained in paragraphs 68 and 69 of Keeping Children Safe in Education (KCSIE) 2023.

Get your local safeguarding partners involved

Contact your local safeguarding partners to ask if they have a preferred format for the record. Your 3 local partners are:

Always tell your LA children's social care (and the police, if appropriate) where there are concerns that a child is at risk of, or already suffering from, harm (see paragraph 59 of KCSIE 2023, linked above). You can use the government's