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Recording safeguarding information: guidance and templates

Understand what safeguarding information you need to record. Use our templates to keep an up-to-date record of all safeguarding concerns raised, including child protection and general safeguarding concerns, and allegations against staff.

Updated
on 22 April 2025See updates
School types: All•School phases: All•Ref: 10916
Contents
  1. All staff should be trained to manage a safeguarding report
  2. Record safeguarding concerns and escalate them when appropriate
  3. Recording child protection concerns and referrals 
  4. Recording allegations against staff 
  5. Recording general safeguarding concerns 
  6. Review your records
  7. KCSIE requires you to record other information, too
  8. Support from The Key Safeguarding

All staff should be trained to manage a safeguarding report

This includes that, when a pupil discloses information, it's best practice to wait until they've finished giving their account before immediately writing a thorough summary. The summary should:

  • Only include the facts as the pupil presented them
  • Not reflect the personal opinion of the note taker

You can find this information in paragraph 477 of Keeping Children Safe in Education (KCSIE) 2024.

Record safeguarding concerns and escalate them when appropriate

Record in writing

All safeguarding concerns, discussions and decisions made (including referrals). Your records should include:

Your designated safeguarding lead (DSL) should make sure staff understand what they need to record – if any staff member isn't sure,