Single central record: requirements and template

Last reviewed on 9 August 2021
School types: All · School phases: All
Ref: 11578

Save time and stay compliant by using our single central record template and reading our summary of what must be recorded and which staff the document must cover.

Article tools

Contents

  1. Template 
  2. What to include 
  3. Storing the SCR
  4. You shouldn't retain an individual's information once they've left 
  5. Inspection of the SCR

Template 

Download our spreadsheet single central record (SCR), which complies with requirements of Keeping Children Safe in Education.

There are different sheets for each category; for example, teaching staff or governors. 

The mandatory fields are highlighted in grey. Where a field is not marked as 'mandatory', this doesn't necessarily mean that these checks do not need to be carried out, but only that information about these checks does not need to be recorded on the SCR.

KeyDoc: template single central record XLS, 131.5 KB

All schools must keep an SCR to show they've carried out the mandatory pre-appointment checks on staff and governors. 

There's no specified format, but it must be accessible to inspectors.

What to include 

Which people 

All staff who are employed to work at the school (including all supply staff and teacher trainees on salaried routes) – even if they only work at the school for a day  All members of the

Read next

Also in 'Safeguarding checks and the SCR'