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Single central record: requirements and template

Save time and stay compliant by using our single central record (SCR) template. Find a summary of what must be recorded and which staff the document must cover, in line with Keeping Children Safe in Education guidance.

Last reviewed on 24 July 2025See updates
School types: All•School phases: All•Ref: 11578
Contents
  1. Download our template 
  2. What to include 
  3. Don't overwrite information about original checks
  4. How to store the SCR
  5. You shouldn't keep an individual's information once they've left 
  6. Inspection of the SCR

Download our template 

Our single central record (SCR) spreadsheet complies with requirements in Keeping Children Safe In Education (KCSIE) 2025.

There are different sheets for each category, e.g. for teaching staff and governors/trustees. 

The mandatory fields for the SCR are highlighted in grey. 

KeyDoc: single central record (SCR) template XLSX, 73.7 KB
Download

Please note: this document contains the requirements for recording information in your SCR. Fields not marked as 'mandatory' may refer to checks that you must carry out, but are not required to record in your SCR. 

Our summary of requirements for DBS checks sets out the required pre-employment checks.

All schools must keep an SCR to show they've carried out the mandatory pre-appointment checks on staff and governors. 

There's no specified format, but it must be accessible to inspectors.

What to include 

Which people 

All staff who are employed to work at your school (including all supply staff and teacher trainees on salaried routes) – even