Single central record: requirements and template

Save time and stay compliant by using our single central record (SCR) template. Also read our summary of what must be recorded and which staff the document must cover.

Last reviewed on 6 February 2023
See updates
School types: All · School phases: All
Ref: 11578
  1. Download our template 
  2. What to include 
  3. Storing the SCR
  4. You shouldn't retain an individual's information once they've left 
  5. Inspection of the SCR

Download our template 

Our single central record (SCR) spreadsheet complies with requirements in Keeping Children Safe in Education (KCSIE).

There are different sheets for each category; for example, teaching staff or governors. 

The mandatory fields are highlighted in grey. Where a field is not marked as 'mandatory', this doesn't necessarily mean these checks don't need to be carried out, only that information about these checks does not need to be recorded on the SCR.

All schools must keep an SCR to show they've carried out the mandatory pre-appointment checks on staff and governors. 

There's no specified format, but it must be accessible to inspectors.

What to include 

Which people 

All staff who are employed to work at your  school (including all supply staff and teacher trainees on salaried routes) – even if they only work at the school for a day  All members of the proprietor body if