Follow your statutory requirements
When a member of staff resigns, you must:
- Ask the employee to confirm their resignation in writing
- Tell the employee what the notice period is
- Agree with the employee when their last day at work will be
- Confirm whether the employee should work all or part of their notice period
This is set out on the GOV.UK website.
Acas also recommends that you set out in writing anything that you expect from the staff member before they leave to avoid misunderstandings or disputes.
For example, you may ask them to create handover notes or train a colleague on how to do a task that they are responsible for.
Always ask for resignations to be given in writing, as verbal resignations could lead to claims of unfair dismissal.
There's no requirement for an employer to reply to an employee's letter of resignation in writing, but it's good practice to do