megaphone icon updated on 26 April 2022
School types: All · School phases: All
Ref: 13572

When transporting pupils, you'll need to be prepared for any possible risks. Have a look at guidance on what to consider when it comes to staffing, risk assessments and first aid; and find examples of a risk assessment form and an educational visits policy covering transport.

Staffing: what to consider

Your school type will influence the level of regulation around staffing ratios. For more information, take a look at guidance on staffing ratios for trips and visits.

Maintained schools

Check if your local authority (LA) has requirements on the number of staff members required when transporting pupils.

Early Years Foundation Stage (EYFS) providers

Base the number of staff for your EYFS pupils on a risk assessment which you must complete before each outing (though this doesn't need to be in writing - this is for providers to judge). 

There should be at least as many adults to children as there would be in the classroom.

At least 1 member of staff with a current paediatric first aid (PFA) certificate must accompany children in the EYFS on any outing. This is set out in paragraph 3.25 of the statutory framework for the EYFS.

All schools: do a risk assessment to determine staffing needs