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Last reviewed on 3 October 2019
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Use our checklist when writing your self-evaluation form (SEF) to help you evaluate your school’s provision. You'll also find tips to support you in ensuring your SEF is an effective tool for your school's development.

Our associate education experts David Driscoll, Gulshan Kayembe and John Dunne helped us write this article. 

Download and use our checklist

Use our checklist to kick-start your evaluation process and help you write your self-evaluation form (SEF):

  • RAG rate your school against the grade descriptors for each judgement area based on Ofsted's school inspection handbook
  • Pick out your strengths and include these in your SEF – this is a chance for you to celebrate what you're good at
  • Decide which development areas are the most important for your school and add these to your SEF

Once you've completed your checklist, read our tips below and start filling in your SEF. You can download our SEF template from here.

Be concise and evaluative

Make sure your self-evaluation summary is concise. You could do this by using bullet points, as they're easy to adapt as your school changes.

Make sure that:

  • You're completely clear about the differences between attainment, progress and achievement
  • All of your sentences are evaluative and none are purely descriptive

When you've finished, go back through the text and remove any unnecessary details. Ask yourself:

  • Do the grades for each area of judgement link with each other? For example, do they show that the quality of education is ‘good’ because the effectiveness of leadership and management is ‘good’? If not, have you explained the difference?
  • Do the evaluations match the criteria in Ofsted's school inspection handbook?
  • Have you been completely honest with yourself?

Describe the impact of actions 

Your SEF should identify the impact of the actions you've taken. 

  • How has your school changed?
  • What do pupils and staff do differently now?
  • What does success look like?
  • Who has benefited from this?

Update your SEF periodically

Your SEF should be a working document to support school improvement, and not something you write for inspection. 

Update your SEF at least once a term and base it on:

  • A thorough and robust review of the outcomes of your school’s monitoring of teaching and learning
  • Your analysis of the attainment and progress of all groups of pupils
  • Your analysis of information related to pupils' behaviour and safety
  • The views of parents and pupils

You'll find this suggested in the East Sussex County Council guidance linked to above (page 1).

Back up your statements with evidence

If you say that pupils enjoy coming to school, for example, you could support this using attendance data or pupil and parent voice activities. 

There's no single set of evidence that you should use, as it will depend on the information you normally use to assess your school. However, you should take the following into account as a minimum:

  • Observations of teaching and learning
  • Scrutiny of pupils’ books
  • Records of special educational needs (SEN)
  • Child protection records

You may also wish to refer to:

  • Your previous inspection report
  • Your most recent Analyse School Performance (ASP) report
  • Your school improvement plan
  • The Ofsted evaluation criteria, as set out in the school inspection handbook

Ofsted has no preferred SEF format

Remember that inspectors evaluate the extent to which your leaders and governors evaluate the quality of your provision and outcomes through self-assessment.

However, Ofsted does not require you to present your SEF in a specific format (see paragraph 46 of the school inspection handbook).

What inspectors are looking for 

Inspectors use your SEF to get a picture of how your senior leadership team and governing board see your school. It's therefore helpful to give them:

  • A judgement on your school's performance in each of the main areas of inspection
  • An explanation of why you have given these judgements


David Driscoll is an independent consultant and a senior partner with an education consultancy. He has considerable experience of supporting schools to analyse their data to improve achievement, teaching and leadership.

Gulshan Kayembe is an independent consultant who has experience of inspecting schools. As a consultant, she provides mentoring for senior leaders and has worked as an external adviser on headteachers’ performance management.

John Dunne has extensive experience of school leadership in secondary schools. He is also a former inspector.

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