Retaining first aid, accident and medical records

Records relating to first aid, accidents and medicines have different retention requirements set by various pieces of legislation and guidance. Manage your records effectively with the guidance below.

Last reviewed on 4 March 2022
School types: All · School phases: All
Ref: 34310
Contents
  1. You must have a policy 
  2. Keep an accident book
  3. Keep first aid records
  4. You must keep RIDDOR records
  5. Record any administered medicines 
  6. Records related to 'major incidents'

The UK General Data Protection Regulation (UK GDPR) requires that schools do not keep records for 'longer than necessary.' For guidance on how to manage this for your school using a retention schedule, read our article on the retention and disposal of records under the UK GDPR

Where legislation dictates a specific retention period for first aid, accident and medical records, we've set this out below. 

You must have a policy 

All schools must have a health and safety policy, where you outline how you retain accident and first aid records.

Download and adapt our model policy to suit your school's context, so you can stay compliant. 

Keep an accident book

The Information and Records Management Society (IRMS) toolkit says accident books should be kept for 3 years