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Retaining first aid, accident and medical records

Learn what records you need to keep following incidents in school that need first aid, as well as how long to keep the records to make sure you're complying with UK GDPR and relevant legislation.

Last reviewed on 5 December 2024See updates
School types: All•School phases: All•Ref: 34310
Contents
  1. Keep accident book records for at least 3 years
  2. You should also keep first aid records
  3. You must keep RIDDOR records
  4. Keep records of medicines given to pupils
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Keep accident book records for at least 3 years

The Social Security (Claims and Payments) Regulations 1979 require schools with 10 or more employees to keep an accident book, and to retain records in this book for at least 3 years.

Learn more about accident recording and reporting in another of our articles. 

You should also keep first aid records

This is not the same as the statutory accident book, although you're free to combine the 2 records if that's easier.

DfE guidance on first aid says you should record:

This list is repeated in Health and Safety Executive (HSE) guidance

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